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Secretary / Management Assistant 1.0 fte

Secretary / Management Assistant 1.0 fte

Niet-wetenschappelijk personeel
Chemical Engineering and Chemistry


For the Research groups Polymer Performance Materials and Self-Organizing Soft Matter we are looking for fulltime secretarial support. We are looking for a management assistant who will provide secretarial support for both groups, in an equal distribution of 0.5 fte per research group.

Polymer Performance Materials (SPP)

At the new TU/e group of Polymer Performance Materials, started in 2020, we aim at developing new fundamental concepts in macromolecular chemistry and polymer materials. Guided by structure-property relationships, we improve existing polymeric materials and design novel polymers, in both cases focusing on performance with respect to materials properties as well as circularity. This includes the development of novel synthetic methodology to allow the conversion of existing and novel polymers into recyclable materials. We combine polymer synthesis with detailed molecular, morphological and property characterization, to expand our knowledge base of fundamental polymer science and to advance new technologies. Of particular interest are new polymerization strategies for the creation of novel polymers for industrially relevant high-performance applications. We maintain a truly interdisciplinary approach and encourage collaboration between academia and industry. At Polymer Performance Materials, we strive to teach our students the essence of academic research. We hope to inspire them to excel in an independent scientific research career, with a mission to provide a lasting contribution to society.

Research at Polymer Performance Materials is organized in the following themes:

  1. Novel high-performance polymers
  2. High-performance organic aerogels
  3. Circular polymer materials

Self-Organizing Soft Matter (SMM)

The solutions to the major societal challenges that we face require highly sophisticated, adaptive materials, custom-tailored in composition and in structure, which can be reconfigured for optimal performance and recycling. Soft matter science is ideally positioned to address the fascinating fundamental research questions related to this radical transformation as soft matter is intrinsically adaptive, due to the weak and often tunable physical interactions between the constituent building blocks. The TU/e group of Self-Organizing Soft Matter studies self-assembly processes in (biological) soft matter aiming to reveal structure-function relations and to translate such fundamental insights into rational design strategies for novel functional and recyclable soft materials. 

Job description
The fulltime secretary / management assistant will be providing support and assistance to the members of the SPP and SMM group in administrative and organizational activities. (S)he will act as the central contact point of the group. English is the day-to-day language.

Among the activities are managing and monitoring the agendas of the staff members; process the received (e)mails and, if necessary, to take actions independently; prepare meeting agendas and take meeting minutes; prepare correspondence / emails and other (scientific) texts mostly in English and Dutch; arranging and organizing internal and external appointments; providing support for planning business travels and process travel permits and expense claims of all group members.

Day-to-day activities will also comprise answering all kinds of questions of staff and students; the receipt of guests and visitors, and if necessary, help to arrange (hotel)accommodation and TU/e administrative procedures; provide practical information and assistance to guests, visitors and staff members.

Furthermore planning, preparation and support of group and consortium meetings and gatherings, as well as social events of the group are part of your work, as well as collect and process management information and maintain the group archive; keep up-to-date of the registration of personnel and publications (Insite, Pure, Hora Finita) and maintain the internal and external website of the group.


The new colleague is an enthusiastic, accurate, pro-active and flexible secretary / management assistant with a professional working proficiency. Preferably somebody with a HAVO/VWO level with additional secretarial education and several years of experience in a similar function. We welcome a good organizational, communication and interpersonal skilled person with the ability to establish priorities. A very good command of the English and Dutch language (fluently spoken and written) is imperative. Vast experience with the Microsoft Office programs Outlook, Word, Excel, Teams, etc. is necessary; preferably also with the specific TU/e related programs. An aptitude for working with (new and evolving) software tools is required.


  • A meaningful job in a dynamic and ambitious university.
  • a fulltime employment.
  • appointment will be for one year, initially with the possibility for a permanent appointment according to performance and unchanged conditions.
  • a salary is offered between € 2.300.- and 3.196,- gross per month, depending on knowledge and experience (based on salary scale 6/7, CAO of Dutch Universities).
  • Additionally, an annual holiday allowance of 8% of the yearly salary, plus a year-end allowance of 8.3% of the annual salary.
  • A broad package of fringe benefits, including an excellent technical infrastructure, moving expenses, and savings schemes.

Informatie en sollicitatie

Do you recognize yourself in this profile and would you like to know more? Please contact 
prof. dr. Ir. Ilja Voets (SMM), i.voets[at] or +31 40 247 5303 and/or prof.dr. Zeljko Tomovic (SPP), z.tomovic[at], + 31 40 2475294.

For information about terms of employment, click here or contact Leo van Houten, l.v.houten[at] or +31 40 247 8269.

Please visit to find out more about working at TU/e!

General information about the Department Chemical Engineering and Chemistry, candidates will find on


We invite you to submit a complete application by using the 'Apply now'-button on this page.
The application should include a:

  • Cover letter in which you describe your motivation and qualifications for the position.
  • Extensive curriculum vitae
  • Contact information of at least two references.

We do not respond to applications that are sent to us in a different way.
Please keep in mind you can upload only 5 documents up to 2 MB each. If necessary, please combine files.

We look forward to your application and will screen it as soon as we have received it. Screening will continue until the position has been filled.

Internal and external recruitment will take place simultaneously for this vacancy. In case of equal suitability, internal candidates have priority over external candidates.

Acquisition in response to this advertisement is not appreciated.