CWTe Management Assistant with great PR skills (0.4–0.6 fte or extended to 0,8)

Functieomschrijving

Eindhoven University of Technology (TU/e) is a leading international university that educates engineers of the future and pushes the boundaries of science and technology for a better world. An international community of close to 7,000 employees and 13,000 students work and study on the vibrant and inspiring campus.

Within TU/e, the Center for Wireless Technology (CWTe) is coordinating and promoting research activities related to wireless applications, like the next generation of wireless communication (6G) and automotive radar for enabling autonomous driving. In order to strengthen our team, CWTe is looking for a highly organized and proactive person as a Management Assistant with a talent for public relations (PR) matters.

You will provide administrative support to CWTe and play a crucial role in promoting the center’s activities and enhancing its public image. This position offers a unique opportunity to contribute to the growth and development of the high-tech industry in the Brainport region.

Responsibilities:

Administrative Support:

• Manage the day-to-day administrative tasks for CWTe, including scheduling meetings, arranging travel, processing expenses, and maintaining records.
• Assist with organizing conferences, workshops, and other events, both internally and externally.
• Assist with organizing and taking minutes for CWTe meetings.
• Coordinate and maintain the centre’s calendar, ensuring effective time management for the team.
• Handle correspondence, including drafting emails, memos, and reports as required.
• Collaborate with various stakeholders to facilitate smooth operations within the center.
• Help the team to schedule and streamline the research proposals generation for researchers.

Public Relations (PR) Responsibilities:

• Organize and coordinate events to showcase the center's research, innovation, and collaboration efforts, both internally and externally.
• Create compelling content, including the CWTe website, newsletters, news articles, and social media posts in collaboration with the researchers, to highlight CWTe’s initiatives and impact to the society and industry.
• Collaborate with internal and external stakeholders to ensure effective communication and timely dissemination of information.
• Coordinate video and photo shoots to capture key moments and promote the center's activities.

Extension with 0,2 fte to 0,8 fte: BAC secretariate

Next to the responsibilities for CWTe, it is possible to extend the workload with 0,2 fte to in  total 0,8 fte, by adding tasks as co-coordinator and assistant for the Advisory Committee (BAC), together with our colleague the BAC-secetariate. The BAC-committee advises on intended appointments and promotions for assistant professors, associate professors and full professors.

Administrative support:

• Coordinate, organize and schedule the process of  BAC-meetings with internal and external partners, including checking if all documents and requirements are ok.
• Arrange meeting rooms and catering.
• Take minutes of BAC meetings in English.

Functie-eisen

• You have completed a communication and PR study (MBO level) or e.g. a secretarial degree with a communication profile.
• You have a good command of MS-office programmes and a very good command of the English languages, both verbally and in writing; very good command of the Dutch language is appreciated.

Furthermore, you have an open, flexible and proactive attitude and can deal with different management styles. You are service-oriented, but also enterprising and able to switch between different complex activities.

Arbeidsvoorwaarden

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• A monthly salary of minimum €2.694,- to maximum €3.637,- for full-time employment, depending on your knowledge and experience (scale 07 collective labour agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about our conditions of employment. Build on your career at TU/e!

Informatie en sollicitatie

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Ulf Johannsen, Director CWTe, u.johannsen[at]tue.nl or +31 40 2473648

For questions about the application process, the conditions of employment or the extension for BAC secretariate, please contact Linda van den Boomen, HR advisor, l.j.c.v.boomen[at]tue.nl or +31 40 2475725.

Are you inspired and would like to know more about working at TU/e? Please visit our career page.

Application

If you are interested, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.

We look forward to receiving your application!