C3Te Management Assistant (0.4 – 0.5 fte)

Job description

Eindhoven University of Technology (TU/e) is a leading international university that educates future engineers and pushes the boundaries of science and technology for a better world. An international community of close to 7,000 employees and 13,000 students work and study on the vibrant and inspiring campus.

Within TU/e, the Center for Care & Cure Technology (C3Te) focuses on multi-disciplinary research in the medical domain by connecting the technological strengths of Electrical Engineering to clinical partners and industry.
To strengthen our team, C3Te is looking for an organized and proactive Management Assistant, interested in communication and organizing meetings and events.

You will provide administrative support to the unique C3Te team and play a crucial role in contributing to C3Te’s activities and public awareness. This position offers a unique opportunity to participate in the growth and development of the Brainport ecosystem on medical technology.

Responsibilities:

• Manage the day-to-day administrative and operational tasks for C3Te, including:
  • Scheduling meetings and maintaining the C3Te calendar
  • Ensuring effective time management of the C3Te team
  • Handling correspondence, including drafting emails, memos, and reports
  • Taking and distributing minutes for meetings
  • Arranging travel and processing expenses
  • Maintaining records (e.g. hour writing, ordering, C3Te Lab).
• Assist with organizing conferences, workshops, and other events, both internally and externally (e.g., PI meetings, Science Café, MedTech Day).
• Support the C3Te team to schedule and streamline the research proposal development and execution in close collaboration with the C3Te affiliated researchers.
• Collaborate with various internal and external stakeholders to facilitate smooth operations within C3Te.
• Create compelling content (text and graphics), including the C3Te website, newsletters, news articles, and social media posts in collaboration with the researchers, to highlight C3Te’s initiatives and impact, including coordination of photo and video registration of key moments to promote C3Te and their affiliated researchers.

Job requirements

• You have a secretarial degree with a communication profile or, e.g. completed a communication and PR study at MBO level.
• Preferably work experience in a secretarial or personal assistant position at industry and/or a research institute.
• It is highly recommended that you have affinity with healthcare and technology.
• You have at least B2 level in English writing and oral communication.
• You have a track record in effective communication and timely dissemination of information with internal and external stakeholders.
• You can work with MS Office programs and MS Teams as well as web-based portals.
• It would be appreciated if you could speak and write in Dutch, but this is not mandatory.

Furthermore, you are an open, flexible, and proactive person. You are service-oriented but also enterprising and can switch between different types and levels of activities.

Conditions of employment

An exciting position within an international yet personal university. You are right in the middle of the students, on a green campus within walking distance of the central station. Besides beautiful architecture, you will find varied workplaces and excellent sports facilities. We also offer you:

• A monthly salary of minimum €2.870,- to maximum €3.771,- for full-time employment, depending on your knowledge and experience (scale 07 collective labour agreement for Dutch Universities).
• In addition to vacation pay, a structural end-of-year bonus of 8.3%.
• A favorable arrangement for more holidays or a sabbatical.
• A selection model for additional fringe benefits.
• Working hours in consultation for an optimal work-life balance.
• Scope for your talent with advancement prospects and excellent development opportunities such as mentoring, workshops and coaching.
• Partially paid parental leave and reimbursement for commuting expenses, working from home and the internet.
• A generous employer contribution to the favorable ABP pension plan.

Here you can discover even more information about conditions of employment. Build on your career at TU/e! 

Information and application

More information

Do you recognize yourself in this profile and would you like to have more information about the position, please contact the hiring manager: Maarten Paulides, Scientific Director C3Te, m.m.paulides@tue.nl or +31 40 247 6176.

For questions about the application process or the conditions of employment, please contact Floor de Groot, HR advisor, f.r.d.groot@tue.nl or +31 40 2473040.

Are you inspired and would like to know more about the Center for Care & Cure Technology visit the C3Te-website. More information about working at TU/e, could be found on our career page.

Application

If you are interested in working in an exciting, dynamic, high-tech environment, where you contribute to the creation of the society of the future, please use the ‘apply’ button to send us your CV and letter of application with your motivation and a description of your qualifications.

Screening of candidates begins as soon as applications are received and continues until the position is filled. Where applicable, internal candidates will be given priority over external candidates where they are equally suitable.

We look forward to receiving your application!